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North Zone Meeting Minutes

2016 North Zone Meeting PONY Baseball/Softball

November 5, 2016 – 9:00 a.m. - Kokopelii Golf Club - Marion, IL

Call to Order at: 9:10 a.m. by NZ Vice President Steve Miller

Steve Miller – Welcome to everybody in attendance.

 Invocation

Dick Whitt: presented the Invocation to the group

Welcome and Introductions

Steve Miller: Lynn Parnell - South Zone VP and past Chairman of the International Executive Board and Dick Whitt - Secretary of the International Board. Brent Liberatore – Director of Information Technology, and Carson Fox – PONY Multi Media Manager.

Report from Abe Key, President and CEO - Presented By Brent Liberatore

Brent Liberatore gave the President Report due to the absence of Abe Key. The major part of the report stated that PONY Baseball and Softball had a good year. We were down in some areas and up in others. ALL bills and obligations have been covered for the fiscal year. Baseball will again continue the 50-percent fee for any NEW Baseball Leagues in 2017.

Report from Karen Reese on Softball Operations - Presented By Brent Liberatore

Brent discussed the report from Karen Reese Softball was down a little in the North Zone but nothing out of line. The Softball discount of a NEW League can register as many teams it wants for $100.00 the first year, $200.00 the second, and $300.00 the third year. This is a fantastic deal for our Leagues.

Remarks from Lynn Parnell Vice President South Zone

Lynn Parnell expressed his thanks for the hard work and help he has received over the past two years as the Chairman of the Board. He said he has seen some growth and some loss across the country. He stressed that some of the growth can be made up via the younger age groups.

Remarks from Dick Whitt, Board Secretary

Dick Whitt thanked the North Zone for their hospitality and says that the East Zone is having some of the same problems as the North. They are trying to grow their Leagues with the younger age groups.

Gagliardi Insurance 2017 Season

Michael Antoni: Discussion of the Services and Insurance Specialized for the PONY Baseball and Softball League. Hours are 5:00 a.m. to 9:00 p.m. (PST). They are changing their website in 2017 along with a name change to “Gagliardi Specialty”.

GBO Exchange will be the new database used by “Gagliardi Specialty” (Insurance).

Dicks Sporting Goods

Casey Scott: Presentation of items and help available to Leagues such as Sporting Goods, civic ties with help for players who can’t meet the cost of cleats etc. ALSO available is FREE Websites to ALL Leagues within PONY Baseball and Softball. ALSO new is their FREE Registration website. Only cost is the CC fees. Question was brought up about Registration data transfers from one company to Blue Sombrero.

North Zone Vice-President’s Report

2016 Season Report: Discuss of how we do business now with Leagues and Potential Leagues. Looking to make changes within the Tournament structure. If he achieves 32 teams for the Pinto Invitation Tournament he may move into the Mustang-9 and Bronco-11.

HotelPlanner.com: Issues with Payment to the League with correct Non-Profit paperwork should have NO problem. Contact Jennifer if the Hotel plays that game.

2017 Awards Cost:  There will be no cost increase on award packages.  Division directors should collect $150 from each league hosting tournaments at the section and region levels.  Zone awards are assessed within the contract.

Informational Technology Committee Report & Updates

Brent Liberatore – Headquarters Information Technology Director: Brent discussed the New Website and more important the change in the Database. PONY has moved from YOUTH LEAGUES to AFFINITY SPORTS (Dick’s Sports). The site will also allow Leagues to be able to update their Registration contact information via a CVS EXCEL SPREADSHEET. Plans are to be able to update more Team and League information in the next updates.

Carson Fox – Headquarters IT – Carson discussed the items he’s working on and responsible for the Leagues and the Corporation.

Zone Reports

Stephanie Allen - Softball Committee, North Zone Report: Report on the increase in numbers for 2016.

Ritchie Clayton - Corporate Affairs, East Division Report

Randy Crompton - Rules Committee, South Division Report

Keith Cooper - Corporate Affairs, North Division

Stephanie Allen - Champions Program: Champions division has shown some growth but we really do need more to get Leagues into the program.

Board Observers Report

Donna Marshall - North Division Field Director: Donna gave her impressions and opinions of the International Board and how it works.

World Series/National Baseball Tournament Reports   

Colt World Series - Tim Clark, Lafayette/Randy Crompton: The COLT World Series went off without any issues once the games began.

Pinto 8U - Randy Crompton/Matt Miller: The Pinto 8U event was well received and all the teams had a great time. There was an issue with the California team getting there. ALL the teams were determined to make it a great event so times were changed for the California team.

Bat Testing

Ritchie Clayton, Dick Whitt, and Lynn Parnell: Lynn Parnell along with Dick Whitt took the time to show the members present how the Bat Testing equipment works. The Zone has purchased a unit to be used at Tournaments.

New Business

Colt World Series Contract: PONY Baseball and Softball approved a 1-year contract for the COLT World Series to be held in Lafayette, Indiana for 2017.

RULES CHANGES FOR PONY BASEBALL and SOFTBALL

2015 Baseball Rules Approved for 2017

Rule #: 7A

Page: 15

Description: DISTANCE BETWEEN BASES FOR PINTO

Change: CHANGE DISTANCE OF PINTO BASES FROM 50 TO 60 FEET.

2016 Baseball Rules Approved for 2018

Rule #: 4E and T2D

Page: 13 and 19

Description: AGE CHANGE

Change: BIRTHDATE CHART TO REFLECT AUGUST 31 CUTOFF DATE. (Sept 1 to Aug 31)

Rule #: 8-C-3

Page: 17

Description: YBBCOR APPROVED BATS EFFECTIVE JANUARY 1, 2018.

Change: 2-5/8" BARREL BATS ARE LEGAL IN ALL DIVISIONS OF PONY BASEBALL. IF A 2-5/8" BAT OS -3, IT MUST BE BBCOR CERTIFIED (STAMPED ON THE BATS. EFFECTIVE JANUARY 1, 2018, ALL OTHER MINUS FACTOR BATS (-5, -7, -9, ETC.) MUST BE YBBCOR CERTIFIED (USA BAT LICENSING MARK STAMPED ON THE BAT.)

Rule #: 10-A

Page: 20

Description: PITCHING RULES

Change: ANY TEAM MEMBER MAY PITCH, SUBJECT TO THE RESTRICTIONS OF THE PITCH COUNT AS RECOMMENDED BY PITCH SMART GUIDELINES FOR THE PARTICULAR AGE CLASSIFICATION.

Rule #: 8-C-1

Page: 16

Description: TEE BALL BATS

Change: BATS MANUFACTURED SPECIFICALLY FOR USE IN TEE BALL, SHALL BE USED WHEN THE BALL IS PITCHED BY A PLAYER, COACH, OR PITCHING MACHINE. COACH-PITCH BATS WILL ONLY BE USED IN COACH-PITCH USING A SAFETY BALL. PENALTY: REMOVAL OF THE BAT ONLY. NOT SUBJECT TO RULE 18-7 ABC.)

Scholarship Award - North Zone    No one last year, Must Do, Start Now!

Questions and Answers - Talking Points

Palomino World Series 2018: The group was informed that the 2018 PALOMINO WORLD SERIES is available if any group is interested.

9U Zone Tournament: Discussion on the 9U ZONE TOURNAMENT and if we should purchase the airline tickets for 2017 for the winner to go to the 9U World Series. Our participation has been too low to even have a representative. The group decided to have the North Zone just pay the mileage rate only.  (After consultation with President Abe Key, it was decided to purchase the airline tickets for the 2017 season and they will fly out of Chicago Midway airport.) 

Fall 12U League Champion Tournament (Pay your own way): This is an event to have 12U Teams play in an invitational Tournament. Possible date(s) to be held around Thanksgiving or another date to be determined.

Tournament Team Cost: Tournament Team cost for 2017 will remain at $200.00 per team

2017 World Series Tournament Dates and Locations 2017:

Mustang-9
Walnut, California
July 27-July 30, 2017 – Report Day, July 26

Mustang League
Youngsville, Louisiana
August 3-6, 2017 – Report Day, August 2

Bronco-11
Harry G. Daniel Park at Ironbridge, Chesterfield, Virginia
July 27 – July 30, 2017 – Report Day, July 26

Bronco League
Los Alamitos, California
August 3-6, 2017 – Report Day, August 2

Pony-13
Whittier, California
July 28 – July 31, 2017 - Report Day, July 27

Pony League
Lew Hays Pony Field, Washington, Pennsylvania
August 11-16, 2017 - Report Day, August 10

Colt League
Bert E. Loeb Stadium, Columbian Park, Lafayette, Indiana
August 4-9, 2017 – Report Day, August 3 

Palomino League
Washington Park, Santa Clara, California
August 3-6, 2017 – Report Day, August 2

2017 Girls Softball World Series Sites and Dates:

East Zone GSB WS

Sterling, VA

July 14 – 19, 2017

Mustang 10U, Bronco 12U, Pony 14U

East Zone GSB WS

Sterling, VA

July 19 – 23, 2017

Colt 16U & Palomino 18U

South Zone GSB WS

Laredo, TX

July 18 – 22, 2017

Shetland 6U, Pinto 8U, Mustang 10U, Bronco 12U,

Pony 14U, Colt/Pal 16U-18U

West Zone GSB WS

Hemet, CA

Diamond Valley Park

July 24 – 30, 2017

Mustang 10U, Bronco 12U, Pony 14U,

Colt/Pal 16U-18U

Important 2017 Dates to Remember

League Membership Applications Due to Headquarters no later than

May 1, 2017, or prior to your first league game.

Late Registration Fees Applies For Shetland – Pony

May 2, 2017 to Headquarters.

Late Registration Fees Applies Colt – Thorobred

June 15, 2017.

Tournament Team Applications Due

June 10, 2017 To North Zone President.

Late Registration Fees Applies For Late Tournament Team Applications Mailed after June 10, 2017 for Pinto – Pony level. Colt – Thorobred late fees apply for applications mailed after June 17, 2017.

No Tournament Team Applications Accepted after June 17, 2017 Pinto – Pony

No Tournament Team Applications Accepted after July 1, 2017 Colt – Thorobred.

The Late Fee is $25.00 per Tournament Team.

Date for NORTH ZONE meeting in 2017: November 11, 2017

Adjournment: The meeting was adjourned at 3:45 p.m.

Awards Dinner6:30 pm Dinner, Casual Attire - at “Mary’s Restaurant”

                       509 South Park Avenue, Herrin, IL  62948

                       Phone 618-942-2742

Minutes Submitted by: Ritchie Clayton - NZ East Division Director

 

 

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